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Category Archives: HR Guide

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Love and HR in the time of WFA — early processes

PolyWogg.ca
January 26 2026

If you’re reading this post, chances are that you are either affected or already declared surplus and into your opting stage. And instead of leaving through a voluntary departure program, potential ERI at some point, or WFA options, you want to stay.

First and foremost, kind of like Roy Kent in Ted Lasso, we give you love. Being affected or declared surplus are horrible experiences, and it doesn’t matter if it isn’t intended to be “personal”, it directly affects you personally. Intellectually, emotionally, physically, mentally, spiritually. It’s the work equivalent of someone kicking you in the genitals when you thought you were fighting Marquis of Queensbury rules in a fair fight. If you even knew you were in a fight to begin with.

Unfortunately, I have no great words of wisdom to impart that will lessen the blow. I can’t do much more than offer you condolences. It sucks, and what sucks even more is that you have to pick yourself up, put a big smile on your face, and try to win some other manager over to hire you so you can stay.

Secondly, let’s take you through the bare bones HR elements you need once you have enough energy to try.… Read the rest

Posted in HR Guide | Leave a reply

What I know and don’t know about upcoming WFA

PolyWogg.ca
December 30 2025

My email at home, my website messages, and my Teams messages at work have been beeping at me quite regularly ever since the federal budget came down. Many of them are from people who I haven’t heard from in a while, saying, “So, what’s new?” followed almost immediately by “…and what do you know about the upcoming cuts?”. It’s not a surprise question.

From the supply side, I did work on Strategic Review and DRAP 10+ years ago for our branch of about 750 people. In addition, I have spent a good portion of my last 20 years not only as a manager but also plugged into the broader management agenda in my branch and department. Partly by job function, partly by interests. And, of course, people know I am heavily interested in HR stuff. So, it’s not an unreasonable thought that I might know something.

On the demand side, “nobody knows nothing!” Rumours are flying, pundits are pontificating, and staff are nervous, to say the least. Any insight people can glean, they’ll take.

The problem? I know nothing either. Nothing really concrete, at least. All I really have is some background and context to interpret things a bit differently.

What are the three main factors at play?

… Read the rest
Posted in HR Guide | 8 Replies

Arguing for a wage increase: Alternatives (part 3B of 3)

PolyWogg.ca
November 14 2025

So. *cough* Right, a way forward. Sure.

Why am I hesitating so much? Because this instalment is inherently challenging to nuance correctly. When I write, I try to stick to “explaining what is”, not “what should be” nor even very often “what could be”. I describe, I elaborate, I explain. I unpack complex elements. I try very hard to leave “shoulds” to others. And even in this post, I’ll try to stick only to what is possible, not what we “should” do.

As I’ve argued in the last four posts on this topic, there are certain realities we have to face:

a. There is nothing sexy about the rack rate (i.e., how much it costs for you to get out of bed), and any room for enhancement is likely limited to arguing that certain basic human needs (like food) might have gone up by a much larger inflation rate than the average consumer cart/basket;

b. Within the commute rate, there might have been some room to build out some nuances around transportation or childcare, but well, the narrow group of FMs who didn’t understand the issue and yet went on blast with their opinions forced TBS into a blanket one-size-fits-all response that stifled any hint of creativity.… Read the rest

Posted in HR Guide | Leave a reply

Arguing for a wage increase: The Labour rate (part 3A of 3)

PolyWogg.ca
November 12 2025

In previous posts, I outlined an approach to wage-setting that combined three wage elements that are already baked into wage rates for the Public Service:

  • R — The “rack” rate, i.e., how much it costs for you to get out of bed;
  • C1, C2, C3, C4, C5 — The commuting compensation to leave your house to go to a job site; and,
  • L — the cost for actually expending energy to do the “physical” labour of the job.

Now, I have to confess. I broke out the rack rate and commute rate from the overall wage rate (call it W) because everyone should understand that those elements are already built into the current wage rates. And because they are not the same evidence base as the calls for regular wage increases. There is rarely anything new to include in the rack or commute rates, so the focus tends to be just on inflationary pressures (for basic human needs) or elements that may be changing in the way they work (like childcare).

But negotiators don’t actually negotiate the pieces separately, there’s no rack or commute rate listed in the collective agreement, just a single pay rate that combines all three.

Now that I’ve addressed the first two, that leaves the direct labour aka the “L” portion of wages, which can increase due to other economic or external factors, tenure, performance improvements, skills growth, or role expansion.… Read the rest

Posted in HR Guide | Leave a reply

Arguing for a wage increase: The commute rate (part 2 of 3)

PolyWogg.ca
November 9 2025

In a previous post, I argued that most rhetoric espoused by some of the f***muppets (i.e., a narrow group of PS who disseminate ill-informed opinions on blast and crowd out more productive conversations) doesn’t accurately reflect how wages and labour markets work, not even in the public service context. My original argument was that the PS combines three wage elements (reworded here for simplicity) that are already baked into wage rates:

  • R — The “rack” rate, i.e., how much it costs for you to get out of bed;
  • C1, C2, C3, C4, C5 — The commuting compensation to leave your house to go to a job site; and,
  • L — the cost for actually expending energy to do the “physical” labour of the job.

I also apologized to academic specialists for renaming the elements and ignoring the long history of these elements, and to non-academics who will likely still find me too wordy.

What about C(ommute) costs?

As I outlined in my initial post, wages in the public sector agreements are based on rates that were in existence before widespread telework and the wages already had commuting costs baked in. They weren’t and aren’t generally visible, but they’re there.

And as I said above, there are some very important groups who go off the rails when sh**diots and f***muppets wrongly suggest that we should suddenly “start” getting a premium for RTO, when in fact, we are already paid for our commuting costs.… Read the rest

Posted in HR Guide | 1 Reply

Arguing for a wage increase: The rack rate (part 1 of 3)

PolyWogg.ca
November 8 2025

In a previous post, I argued that most rhetoric espoused by some of the f***muppets (i.e., a narrow group of PS who disseminate ill-informed opinions on blast and crowd out more productive conversations) doesn’t accurately reflect how wages and labour markets work, not even in the public service context.

My original argument is that the PS combines three wage elements (reworded here for simplicity) that are already baked into wage rates:

  • R — The “rack” rate, i.e., how much it costs for you to get out of bed;
  • C1, C2, C3, C4, C5 — The commuting compensation to leave your house to go to a job site; and,
  • L — the cost for actually expending energy to do the “physical” labour of the job.

I should probably apologize if any academic specialists read this post. Not only have I chosen my own names for the components over the terms in the literature, but each of these three categories has multiple sub-elements with an extremely rich and diverse analytical history over the last 50 years. I know, I get it. But I’m not writing an academic article, I’m blogging. I converted the technical terms into more easily understood phrases like rack, commute and labour expended, and I don’t have room for the 50y history.… Read the rest

Posted in HR Guide | Leave a reply

No, I don’t think everyone is a f***muppet

PolyWogg.ca
November 2 2025

It was interesting to see various reactions to my last post about f***muppets who don’t understand how wages work in general, or PS labour pay rates, in particular. While some readers engaged on the substance, some had serious misgivings about using the term f***muppet. If you want to see my original post, you can find it here:

Frustration with PS employees who should better understand our wages

Someone subsequently shared my post on the Reddit forum, so if you’re so inclined, you can read the reactions and analysis of the post over there.

Frustration with PS employees who should better understand our wages
byu/North_Scientist5126 inCanadaPublicServants

I have follow-up posts planned on wage components, but I want to explain what and who I mean with the term f***muppet. I assure you, I didn’t choose it lightly, but it was not as broad-based target practice as some people interpreted.

No, not all PS are sh**diots or f***muppets

It’s strange to have to say that, but I wasn’t referring to all PS people as being problematic, only a specific subset. If a PS is ignorant in the literal sense or uninformed, that does not make them an idiot. I never said that, not sure why people would choose to interpret things that way, but that’s the nature of the internet, I suppose.… Read the rest

Posted in HR Guide | 1 Reply

Frustration with PS employees who should better understand our wages

PolyWogg.ca
October 25 2025

I am active in the Canadian Public Servant /Reddit forum, not the least of which for issues that I generally cover in my HR Guide. People share the link regularly, which is humbling, but the forum is about way more than simple HR. I often have views but I don’t often engage, deferring to others who have better insights and/or more palatable ways to explain some things. On a few topics, I try to avoid engaging because, well, there are too many idiots in the forum who have virtually no understanding of how compensation works in a formal system, and think whatever they “want”, the unions can and should get just by asking. FFS, really?

The latest started off innocently. Someone legitimately asked a question about costs of living, costs of commuting, etc., and then said, “Why don’t unions take this on and get us more money now that we have RTO?”. Then a bunch of people chime in saying something like “Right on, power to the people, man” having virtually no understanding of how labour markets work, or even how wages are set. They often make outrageous claims that they’re entitled to this or that, and generally make the PS look like a bunch of self-entitled idiots.… Read the rest

Posted in HR Guide | 3 Replies
Cropped image of HR Guide title page

My HR Guide: AMA about navigating your career

PolyWogg.ca
August 8 2025

Over the last twenty years, I’ve given numerous presentations on preparing for competitions in the federal public service (aka my HR guide called Be The Duck!). Lately, it is less of a presentation and more of an “Ask me anything (AMA)”-type format. I did one a few years ago with Health Canada, and they invited me back again this year as a joint presentation organized between Health Canada and PHAC, plus various friendly departments around town.

My presentation was called Career Compass: Navigating your career in the public service, and I knew some of the Qs in advance. I grouped eight of them in two questions before moving on to general Qs from the inbox. I promised to follow up on any of the ones I missed in the group AMA, and I’ll cover a bit of the first two again just for comprehensiveness (I’m anal retentive, I admit it!).

As always, these answers are my personal opinions based on my experiences in the public service, presented as candidly and transparently as I can. Even for some of the tough ones where I don’t think the government track-record is great.

With fewer job opportunities today, are there other classifications besides EC where there is policy work?

… Read the rest
Posted in HR Guide | Leave a reply

FFF: Managing in the public service like a Sheepdog

PolyWogg.ca
April 5 2025

As you can see on the PolyWogg.ca site, I have a PolyWogg Guide to HR competitions in the Canadian Federal Government. I cheekily called it Be the Duck as an extended metaphor, and I wanted something similar for another book in the same vein about being a manager. So this week’s FlashForwardFriday project is my future guide on being a manager, called Be the SheepDog: Managing from the Middle.

I went with the idea of a sheepdog rounding up sheep. It’s cutesy, a bit whimsical, maybe, and the dog is cute. The challenge is to know what to cover in a general guide to managing in the public service. I could, for example, talk about all of the different parts of government, but that gets to be more like an “introduction to public administration” than a management guide.

I could do something spunky like the 7 Habits of Highly Bureaucratic People, but I hate the term, and it’s not what I’m about.

I could do it like a business case study and talk about five or six complicated examples where features are added just to complicate the scenario, and after going through it, you feel good that you unravelled the mystery (that all started with the Big Bang).… Read the rest

Posted in HR Guide, Publishing, Writing | Leave a reply

FFF: My updated guide to HR competitions

PolyWogg.ca
March 21 2025

Last week, I mentioned that I would start doing FlashForwardFriday (FFF) where I will talk about upcoming projects. At the time, I outlined my plans for an introduction to astronomy. This week, I’m revisiting my first, only and original guide, Be the Duck: Succeeding in Canadian Federal Government Competitions.

The current version

The short version of the long history is that, way back in 2004 or so, a friend asked me to present to a bunch of new, young civil servants on how to prepare for competitions. Two weeks later, I got an email from someone asking me about my deck. Except I didn’t know them; they hadn’t been at the presentation nor on the distribution list for it. They weren’t even in the same department! Somebody had shared my deck with 2 friends, and they told 2 friends, and the next thing I knew, I was a shampoo commercial.

My friend Vivian and I called it the Completely Unofficial and Totally Unauthorized guide so that HR people wouldn’t get nervous that I was kind of, sort of, a little bit talking about HR, but not THEIR version of HR, rather about how we get ready as applicants. I subsequently put it on my website, I’ve done dozens of presentations over the years, and my guide has been downloaded about 15,000 times now from the Polywogg.ca… Read the rest

Posted in HR Guide, Writing | Tagged HR Guide | Leave a reply

Working on some non-fiction writing goals

PolyWogg.ca
March 8 2025

My biggest output to date is my HR guide, in all its forms, going back to 2004 or so. I’m happy people like it, the price doesn’t hurt ($0, downloadable PDF with no friction to access), and there is limited competition in a narrow niche. But I have plans for other guides, and to that end, I’ve been working on some cover pages for the books to serve as inspiration. My list of planned books is growing, though, and I have decided to start working on some of them before I retire instead of waiting.

HR-related books

First and foremost, I’ll update the HR Guide to competitions, aka Be the Duck. It’s relatively given that I’ll update it, and I’ll probably do three more significant updates before I call it quits when I retire.

Secondly, I am doing one called Be the Swan, which is more about managing your career.

Thirdly, I’ll do one called Be the SheepDog about being a manager with some elements about becoming an EX potentially.

And finally, one about “when things go wrong” and you have to deal with conflict, grievances, staffing complaints, etc. I’m not entirely sure what that one will look like. I’ve considered a few formats, but none particularly resonate with me yet.… Read the rest

Posted in Astronomy Guide, HR Guide, Performance Measurement Guide, Skills Guide, Writing | Leave a reply
Cropped image of HR Guide title page

Planning some more PolyWogg guides about HR

PolyWogg.ca
February 22 2025

For those of you who have read my PolyWogg guide for competitions, you know that I have the general “slogan” of “Be the Duck!”. The idea being of course that if a manager wants to hire a duck, then your best chance to get hired is to tell them you’re a duck. Not someone who speaks Duck, or who knows Ducks, or who has worked with Ducks, but rather that you are indeed a duck. Preferably the best dang duck they’ve ever seen. But definitely you want to say “I’m a duck”.

I developed the cover long before I had the guide written…seeing the cover is “visually motivating”. So what if I do ones beyond the Duck?

For example, are there times when you might want to do something other than say you’re a duck? Sure. Like when you’re managing your career, not just going through a selection process. Then, you want to…dun dun dun…

As you can see, I maintained the same look and feel. Same frog, top swath in green, bottom swath for name and website address. I added an edition, but ignore the year, not sure when I’ll get it written. Volume 2 — Be the Swan — is more about how you strut your stuff to be a great employee and to develop in your career.… Read the rest

Posted in HR Guide | Leave a reply

My brain won’t let a creative idea go for PolyWogg guides…

PolyWogg.ca
February 19 2025

I think I’ve mentioned more than once (hah!) that I think in frameworks. It’s one of the reasons why I wrote my HR guide. I have a framework that works for me, it makes sense to me. More importantly, it lets me make sense of the HR world AND to be able to communicate that approach to others in a way that often resonates with them and let’s them understand it.

I’m not the smartest guy in the room. I don’t have the deepest insights. I’m not the most experienced with the most profound understanding of a topic. But I often can find a way within a framework approach to figure out how **I** understand it, and then explain that same approach to others in a way that they tell me they find helpful.

It works well for HR, but I am confident enough to admit that I know it is an approach that works in other areas too. I might have trouble EXPLAINING the framework until I’ve actually created it or written it down, but once I have it down in some form of written or graphic form, it’s clear. And then I own it intellectually, spiritually, physically, mentally. It becomes part of me.… Read the rest

Posted in Astronomy Guide, HR Guide, Performance Measurement Guide, Skills Guide, Writing | Leave a reply
Cropped image of HR Guide title page

Understanding a partially-assessed pool…

PolyWogg.ca
January 18 2025

If you read through my PolyWogg HR guide, Be the Duck, you know that the general approach to a federal government competition looks like this:

  1. POSTER: Job goes up with elements for eligibility, experience, knowledge, abilities, personal suitability, language, security and conditions of employment
  2. APPLICATION: People apply and are screened in/out for eligibility and experience;
  3. WRITTEN TEST: Remaining candidates are tested for knowledge and some abilities;
  4. INTERVIEW: Remaining candidates are tested for some abilities and some personal suitability;
  5. REFERENCE CHECK: Remaining candidates are tested for some abiliteis and some personal suitability;
  6. LANGUAGE TEST: Candidates are tested by PSC for French and/or English oral, written and reading;
  7. POOL ESTABLISHED: All candidates who have passed steps 2-6 are put in the pool, which means they are all considered fully assessed and can be offered a job.
  8. SECURITY CLEARANCE and CONDITIONS OF EMPLOYMENT: As part of the letter of office process, the selected candidate will be assessed for security (if necessary) and asked to agree to conditions of employment (most often travel or overtime, as required) before the letter is issued.

That is the whole process start to finish, generally speaking, for a fully-assessed pool. By contrast, a partially-assessed pool would be if they stop / pause their process any time before Step 6 (the last assessment phase before language testing).… Read the rest

Posted in HR Guide | 11 Replies
Cropped image of HR Guide title page

Friday Question (FQ): How do you answer a question marking more than one element?

PolyWogg.ca
February 5 2023

I received a really interesting question from a commenter who wanted to know how to handle a specific type of element in an interview process. Let’s say the interview is evaluating you on four elements A, B, C and D, with perhaps D being communications. In a traditional interview process, and the default of most managers, they’ll ask you three questions:

  1. About Element A
  2. About Element B
  3. About Element C

And then they’ll grade D for communications on how you did across all three questions. Sometimes they’ll give you a question and evaluate your Comms only on that question, but most do a global score for Comms.

But today’s question is about what to do if the interview combines A & B together into one question for the interview.

A small digression on Elements

Let me first say that a combination of elements can happen at any stage of a process or even ahead in a poster.

For example, in a traditional poster, “Ability to work with others” is a frequent and popular “Ability element” (perhaps A above). Equally, “Interpersonal relations” might be a “Personal Suitability” element (perhaps C above). And just for fun, let’s say that B was another Personal Suitability element listed as “Initiative”.… Read the rest

Posted in HR Guide | Leave a reply
Cropped image of HR Guide title page

Friday Question (FQ): Why would my boss not approve an assignment?

PolyWogg.ca
January 20 2023

I mentioned in a previous post that I was going to do some Friday Questions, and there is a really persistent question that people in non-managerial positions have trouble wrapping their heads around. In the shortest form, someone wants to go on an assignment, and their boss said no. They think it’s mean of their boss, and they want to know why the person is such a jerk. Even some inexperienced managers frequently want to say, “Well, of course, you should say yes. Holding people back is just short-sighted”.

If that is your frame, it DOES appear to be mean or short-sighted. So let’s look at why.

Understanding assignments

In short, within the public service, you occupy a “box”. It is a specific box, with a specific level and classification, let’s say PM-02. There’s an actual position number for that box, you get a letter of offer that appoints you to that box, and it comes with a job description of what you will be doing (albeit often a very generic one). That box is what you have been hired to do, and let’s make it simple and assume you’re in an indeterminate/permanent position (not casual or term, etc.).

An assignment would say that you, as the Employee who works for Manager A, are authorized to go and work for Manager B for a set duration of time.… Read the rest

Posted in HR Guide | Leave a reply
Cropped image of HR Guide title page

Friday Question (FQ): Can a PM-06 report to an EC-07?

PolyWogg.ca
January 6 2023

Someone on Reddit asked this question this past week, and it is a great question because it brings in a combination of culture, classification, and delegation authorities. I’ve decided to use it for my first Friday Question for HR issues in the federal government.

The question is often answered with an easy response — no — but not quite for the reasons most people assume. And when you drill down, the answer is actually wrong. The question actually has three separate components.

A. Can a PM report to an EC?

If you ask the question of classification experts, you will likely net the official answer that PMs should report to PMs. Note that the answer would NOT be that they can’t, but that they SHOULDN’T.

The premise, backed up by union grievances and labour relations, is that managers should have expertise in the type of work that their employees are doing (note that it doesn’t have to be that specific job, just that they understand the nature of the work) in order to both guide the employee effectively as well as evaluate their performance.

However, suppose you have a PM job that combines analysis (30%), program management (50%) and coordination (20%).… Read the rest

Posted in HR Guide | 4 Replies
Cropped image of HR Guide title page

An unusual type of interview

PolyWogg.ca
December 29 2022

When people ask me about HR interviews for government, my answer is pretty standard. As per the guide, all interview questions are tied to the statement of merit criteria. And, in almost all cases, that means they are focusing on Experiences, Knowledge, Abilities, or Personal Suitability. Seems relatively straightforward, right?

Now, if you add in the fact that your cover letter / initial screening deals with experience, and a written exam normally knocks off most knowledge if there was a knowledge component identified at all, then the interview becomes more about abilities or personal suitability. In those instances, the popular but dangerous approach is to use the STAR method to structure your answer — Situation, Task, Action, Results. I consider it dangerous because if the question was “What would you do in situation X?” i.e., a hypothetical situation, then talking too much about your past experience doesn’t actually help you answer the question. They don’t care what the situation was, or the tasks, and only the actions or results that are applicable to the question they ask. However, while that is true for hypothetical situations, it is EQUALLY true for “tell us of a time when…” that LOOKS like an experience question but isn’t.… Read the rest

Posted in HR Guide | Tagged HR Guide, interviews | 3 Replies
Cropped image of HR Guide title page

My HR Guide: Detailed answers to a Q&A session at Health Canada

PolyWogg.ca
November 6 2022

This past week, I had the opportunity to speak to the Young Professionals Network at Health Canada about HR processes and what happens after a pool is established. Earlier sessions had already covered how to get into the public service and how to prepare and participate in various processes. There were a LOT of questions provided before the session and even more posted in the chat during the event, so I offered to try and do a blog response for some of the pieces I didn’t get to during the event or where I didn’t have the luxury to go into more detail. I have taken the liberty of trying to group them into some semblance of process order rather than just going numerically. Buckle up, and get comfortable…it’s a long and bumpy ride!

What are the ways to get into public service?

Some of this had already been covered in previous presentations, so I didn’t want to spend too much time on it in the session. My main focus was that all government staffing is governed by the merit principle, and in order to do any staffing of any type, the focus is on documenting that each of the merit criterion has been demonstrated by the candidate, hence why they’re being chosen.… Read the rest

Posted in HR Guide | 5 Replies

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